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Managing an e-mail Repository
Continued from page: 1
Saurangshu Kanunjna
Friday, September 07, 2007
GFI Mail Server also provides the option to hide certain archive stores from
users. So, if you want to keep certain very old e-mail away from the network
user, you can go to the 'archive store' option and then select the 'edit
setting' option available on the right panel, against the particular store name
that you want to hide. This will open the Archive Store wizard. Here, check or
uncheck 'allow user to browse and search this archive store' to make the archive
store visible or hidden to users respectively. Select Finish and save the
settings. You can view the statistics of an archive store such as database
creation date, database size and number of archived mails, etc by selecting the
'view statistic' tab available on right panel against the particular archive
store. Through GFI Archive Stores Management feature, you can set up a queue of
new archive stores that GFI MailArchiver will start archiving as per the
schedule you configured. You can also configure the search index update schedule
as per your convenience and control the lifetime of e-mail in the archive stores
based on their content, under the retention policies node. By default, an Active
Directory user can browse and search only through e-mail, but via Access Control
page you can configure the Full Access Group, Group Manager and User Access
control. You can give full access to an Active Directory group by selecting that
group under the Full Access Group tab. You can provide full access write to a
specific Active Directory group, by going to the Group Manager tab. Provide the
Active Directory user from the Manager list, in the 'Has access to Group' list
and provide the Active Directory user under the group specified in the Manager
tab.
You can also configure and allowan Active Directory user to browse and search
through the e-mail of another Active Directory user, under the User Access
Control tab.
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Key requirements
for GFI MailArchiver |
|
Component |
Minimum Specification |
Operating System
|
Windows 2003
Server, Windows 2000 Server |
Processor
|
Atleast
P4(or Higher) - 2GHz |
RAM
|
Atleast
512MB |
| Free HDD space
|
Atleast
2GB |
Software
|
.Net Framework
2.0, IIS, MS Internet Explorer 5.5 or later. |
 |
|
You can define the type of e-mail to be
archived, and whether to exclude certan users or guoups from archiving |
Configuring Mail Server
To configure the mail server to archive, you need to go to 'Mail Servers to
Archive' node and then select 'Add Mail Server.' This will open a Mail Server
wizard, where on the first page select Local Microsoft Exchange. Select 'Archive
e-mail from this server,' to archive e-mail. When you proceed to the next page,
it will list all the journaling mailbox available on the mail server. Select the
desired journaling mailbox from where you want to collect and archive e-mail.
Default journaling mailbox is ExOLEDB. You can also select IMAP and provide
necessary details such as server name, IMAP port, login and password, and
mailbox folder.
The Mail Server wizard will connect to the mail server selected and would
give you a summary of the entire configuration. Select Finish, to accept the
configuration. You can also select a remote Microsoft Exchange mail server by
clicking on 'Remote Microsoft Exchange/ Other mail server' option on the very
first page of the Mail Server Wizard. You can define the retention policies by
selecting the Retention Policy node and then selecting Add retention policy. It
will open a retention policy wizard. Here, provide the name of the retention
policy and select the check box against 'Retention policy in effect' to enable
GFI MailArchiver to check mails against this retention policy.
In the 'Subject Keyword' page, specify the list of keywords, so that if any
e-mail contains any of them, retention policy will apply. Similarly, you can
match the whole word by selecting 'Match whole words. You can categorize policy
by selecting the 'Categorization Policy' node. After naming the Categorization
policy, and after you have selected it, you need to specify keywords against
which the Categorization policy would apply.
Overall GFI MailArchiver is an easy to implement e-mail archiving solution.
With its Web-based centralized access, you can easily track and quickly restore
old business critical e-mail.
 |
|
Access Control tab allows you to grant full
access privilege to IT managers and also grant full access contril of a
particular group, to the group head |
|
Symantec Enterprise
Vault 2007 |
| It's a
software-based archiving platform that manages, stores and allows discovery
of business critical mails from the e-mail system, file server environments,
etc. It uses an intelligent classification engine to manage data, which in
turn ensures that an organization is able to retain and protect business
critical information without sacrificing on storage. Since not all data is
critical for an enterprise, the software utilizes intelligent classification
and retention technologies to capture, categorize, index and store data, and
enforce policies. It also has specialized applications such as Discovery
Accelerator and Compliance Accelerator that extract archived data to support
legal discovery, content compliance, knowledge management and information
security initiatives. This software also provides integrated content
archiving, a centralized solution that pulls corporate data from multiple
sources such as an e-mail system, PST files, file servers, Microsoft
SharePoint portals and enterprise content management solutions. Another key
feature is automatic mailbox management, which eliminates quotas and message
size restrictions and gives users a mailbox of virtually unlimited size
while maintaining the message store growth. It also enables faster backups
and improves disaster recovery and eliminates PST problem by migrating PST
files to a central archiving repository. This software has single point
administration and reporting, and comes with native support for IM
archiving. |
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