by July 23, 2013 0 comments

The Maharashtra State Government wanted to modernise and expand its 22 border check posts (BCPs) on the state and national highways with latest technology. More than 63 lakh goods and passenger carriers cross the state annually. The project entailed thorough monitoring of all vehicles, navigating visitors smoothly and efficiently, reducing processing time for commercial vehicles, and assisting the Sales Tax and Excise Department in collecting revenue at BCPs.

The implementation

They created a Border Check Post (BCP) Application that would provide a Web-based waybill application for traders, transporters, and citizens for information and waybill data submission. It had a data interface for transferring vehicular data to relevant departments.

Company Scenario

Before deployment: The manual checking of commercial vehicles consumed approx 1.5 hours at the border check posts. There was a lot of under-reporting of goods being carried and physical checks of vehicles for weight was a time consuming process. There was a lot of revenue under-recovery on account of this.

What was deployed: They created a Border Check Post (BCP) Application that would provide a Web-based waybill application for traders, transporters, and citizens for information and waybill data submission. It had a data interface for transferring vehicular data to relevant departments. It can capture vehicle registration details, issue RFIDs, provide departmental data verification, issue permits, etc.

After deployment: This has ensured faster and extremely convenient vehicle clearance time at the check posts and average vehicle clearance time has reduced to less than 75 seconds due to increased number of lanes, RFID tag usage to capture vehicle information, and electronic processing of documents.

Implementation partner: HCL Infosystems

The BCP application can capture vehicle registration details, issue RFIDs, provide departmental data verification, issue temporary permits, provide parking management, and helpdesk. It has been integrated with electronic/non-electronic devices like Radio Frequency Detectors (RFID) readers, Automatic Vehicle Classification Counting (AVCC) devices, Lane Controllers, Electronic Weigh Bridges, printers, cameras, public address systems, barcode printers, boom barriers, License Plate Readers, token display systems, etc. This application enables segregation of commercial traffic on the basis of weight, and of weigh bridges on each lane for an accurate weight checks. The Document Management System is responsible for storing, sharing, scanning, and version controls of various departmental documents.[image_library_tag 876/81876, alt=”zcdasd” border=”0″ style=”float: right;” ,default]

Challenges faced

The integration of processes of all three departments in a single BCP application with simplified user interface was a major challenge as the information pertaining to each department’s processes was gathered independently and collated in the BCP application. To overcome this challenge, a centralised database containing vehicle’s data was designed, which was shared and made accessible to all the three departments for various BCP activities.

The result

Presently three BCPs have been connected to the central control room in the MSRDC Bandra complex using MPLS/VSAT link. This has ensured faster and extremely convenient vehicle clearance time at the check posts (average vehicle clearance time reduced to less than 75 seconds) due to increased number of lanes, RFID tag usage to capture vehicle information, and electronic processing of documents. It has improved the efficiency of the Department of Transport, Department of Excise, and Department of Sales Tax, ensuring no tax evasion takes place through the automated system, thus ensuring high revenue for sales tax dept. Once all 22 check posts get automated, the project has the potential to increase annual revenue collection by Rs 10,000 crores!

 

 

 

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