Satguru Pratap Singh Apollo Hospital : ESS & Leave & Attendance System

Before the deployment of this project at SPS Apollo Hospital, the people who

were among hospital in-charge, team leaders or unit heads had to prepare the

duty rosters manually on paper and submit that to the HR department, to feed

that information into the Akhil Hospital Information System (HIS). Considering

the hospital's 24x7 scenario with around 1000 employees on the roster across 12

working shifts, the process of manually feeding the duty roster information into

the Akhil HIS was cumbersome for the HR department. Adding to this woe was the

fact that there were modifications made very often in the shifts due to

reallocation or interchanging of the employees. This resulted to a lot of

discrepancy at the end of each month in employees attendance. To correct such

discrepancy, a lot of manhours were being consumed. Also the employees had to

check about their leaves record with the HR dept intermittently.

To counter these issues, an Employee Self Service (ESS) and Leave &

Attendance System was envisaged as a project to be implemented. After the

deployment of the project, the unit heads can prepare the duty rosters for their

respective team members directly into this online system. The process is now

paperless and hasslefree, and the roster can be modified any time by the unit

heads. The system is meant for all hospital employees for their attendance

record maintenance through which they can get the information about their leaves

and can also apply for their leaves through this system. As a future growth to

the project, the hospital is also planning to include employee appraisal system

into this system.