Work Together on the Same Page

Ubidesk is an online collaboration space where you can run team projects with

document collaboration and task management capabilities. Ubidesk provides an

online rich-text editor that has all the features you need to create and edit

documents including formatting, images, tables, spell-checker , etc. A tool

called 'Contributors' enables you to quickly spot changes made by other team

members. All you need is to create an account in Ubidesk site (URL is mentioned

inthe Direct Hit box). Once logged in, you will be taken to the dashboard. Click

on Create New Space, enter the name of the space and you're ready with your

workspace.In the left side, you'll find options called Docs, Tasks, Discussions,

Files, etc.

The software supports image and document formats such as JPEG, GIF, PDF, MS

Word, Excel, PowerPoint and OpenOffice.

Ubidesk offers 'Action' button for a task. After a task is assigned, the

status of the task changes to 'Started' the moment the assignee clicks on

'Start' button. This informs the admin that the assignee has acknowledged his

responsibility for the task and is in progress. You can associate Tasks with

documents and files to show the relationships among them by clicking on 'Link

Docs & Files' under the tasks in Dashboard.

The rich text-editor of Ubidesk offers you several functionalities to view, edit, email, download file as Word, PDF, HTML, documents.

There are three project types in Ubidesk - Public, Protected, and Hidden. One

who creates a project becomes the leader by default with administrative

privilege in the project. Ubidesk offers a space calendar along with a personal

calendar, and you can see them all together. You can share your team schedule on

the space calendar and simultaneously can keep your personal schedule

confidential.

In the side bar, there is an option called Discussion. You can initiate any

number of discussions simply by clicking on it. The Ubidesk sidebar also has a

notepad for you to put down thoughts, remarks or ideas.

Ubidesk offers a space calendar & a personal calendar. You can share your group schedule on the space calendar & can keep your personal schedule confidential with your personal calendar.

Ubidesk also enables you to choose when and on what subject a notification

email should be generated. For this, go to 'My Account' and click on

'Notification'. Simply mark or unmark the check boxes against tasks under

Documents, Discussions, Files, etc.

Ubidesk works best with Internet Explorer 8 or Firefox 3. However, other

browsers are also supported, but certain features of Ubidesk might not be

available. You can upgrade your plan by clicking on 'Upgrade now' any time. In

the paid plan, you get upto 20GB storage space. However, all plans are offered

with unlimited users and projects.