Manage your Assets

When you buy assets one-by-one–printer, scanner, PC, telephones, furniture–you never realize what all you have in different branches. And soon, it becomes difficult to track them all–which ones you’ve insured, whose premium is due, whether AMCs have expired, and so on. AssetPro helps you track, manage and audit your fixed assets, and also compute depreciation in accordance with the Income Tax Act or the Companies Act.

AssetPro can work with multiple companies, divisions within a company, locations like first floor, reception, etc, and even

departments. You can assign different users different rights to the database or parts of the database–for instance, a user who has read-write rights in a particular branch needn’t have the same rights on data for other branches.

To start with, you have to enter your existing assets’ data into AssetPro. You can do this yourself or call the company’s DTP operators to help you out. Each asset is entered under a type and subtype, and gets a unique code. You can then enter the location of each asset, the department it is in, the employee or employees using it, the manufacturer with address, supplier with address, the AMC company, and the insurance company. You can also add details like when it was purchased, when it was installed, or when its insurance and AMC are to be renewed.

You can manage various tasks related to the asset–upgrade, repair, sale, transfer to another department or location, or scrapping. You can schedule maintenance of assets by asset type, subtype, department and so on. Once you’ve scheduled the maintenance, it’ll give you a reminder when you open the software.

Audits can be scheduled from within the software, by location, type or asset ID. The person doing the audit can classify the asset to be verified (it’s there as mentioned in the database), unverified (he hasn’t been able to verify where the asset is) and modified (it’s been upgraded or changed in some way from the last audit). You can also start an audit and finish it at a later time, or view a finished audit.

The other useful feature is integration with barcode functions. You can export data–for instance, asset code and department–to a barcode printer or text file, or import the data into the software. 

There are also a lot of exhaustive reports for each asset type–general reports, reports related to insurance and

AMC, depreciation reports–and you can make your own as well. You have context-sensitive help for anywhere you get stuck.



All in all, a useful software if you have a large number of fixed assets spread across locations.

Price: Starts at Rs 15,000.

Contact: Shilpa Sanghvi, E Vision Technologies, Mumbai. Tel: 022-6483819. E-mail:

shilpa@evisiontechnologies.com  

Pragya Madan in Mumbai