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Managing Corporate Mail Smartly

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PCQ Bureau
New Update

E-mail is a great medium to reach out to your customers quickly. Sometimes,

there's a need to send out a common message with select or all mails going out

of your company's mail server. For instance, your company has launched a new

product, and your CEO wants to ensure that all your customers hear about it. One

way of doing that is to plug in a message about your new product into every mail

being sent out by your company's



employees. 

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If you just tell your employees to insert it manually, then it could take

ages, and of course, everyone may not even do it. The best approach would be to

insert all messages centrally. 

Direct

Hit!
Applies

to:
IT managers
Price:

$418
USP:

Automatically appending messages/advertisements to your employees' outgoing mails
Links:

www.cm-manager.com 
Google

keywords:
Mail parser, Corporate Mail Manager

That's where tools such as Corporate Mail Manager (CMM) come to aid. The

tool may be configured on a mail server or a stand alone server, wherein it

intercepts all outgoing corporate mails and adds your message to them. You can

even define rules to control what you send out, and take care of complex

scenarios. The tool is very easy to use and has two components-server and

client. The server acts like an SMTP server and along with the mail parser takes

care of message integration.

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Step 1 (Installing CMM): You can install it either on a Windows XP, 2000 or

2003 machine. During installation, you will be asked to fill the IP address of

your SMTP server. Once installed, you have to reboot the machine and start the

CMM services by clicking on Start>Programs>Corporate Mail Manager>Start

Server. To configure, open its Client program from

Start>Programs>Corporate Mail Manager. You would come across an interface

screen. In the tool bar, click on the Connect icon and you would be prompted

with a user name and password dialog box. Give 'admin' as both username and

password while leaving every thing else as default.

After you login, a wizard

will help you configure CMM

Step 2 (Configuring CMM): The next window will prompt whether you want to use

a wizard to configure the advertising



campaign. This simple wizard will lead you through the configuration process,
adding the advertising logo, content, etc. You



would also need to replace your e-mail client SMTP server's IP with that of
the CMM server.

This is the final mail format which the recipient would see
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