by August 14, 2006 0 comments

E-mail is a great medium to reach out to your customers quickly. Sometimes,
there’s a need to send out a common message with select or all mails going out
of your company’s mail server. For instance, your company has launched a new
product, and your CEO wants to ensure that all your customers hear about it. One
way of doing that is to plug in a message about your new product into every mail
being sent out by your company’s

If you just tell your employees to insert it manually, then it could take
ages, and of course, everyone may not even do it. The best approach would be to
insert all messages centrally. 

IT managers
Automatically appending messages/advertisements to your employees’ outgoing mails
Mail parser, Corporate Mail Manager

That’s where tools such as Corporate Mail Manager (CMM) come to aid. The
tool may be configured on a mail server or a stand alone server, wherein it
intercepts all outgoing corporate mails and adds your message to them. You can
even define rules to control what you send out, and take care of complex
scenarios. The tool is very easy to use and has two components-server and
client. The server acts like an SMTP server and along with the mail parser takes
care of message integration.

Step 1 (Installing CMM): You can install it either on a Windows XP, 2000 or
2003 machine. During installation, you will be asked to fill the IP address of
your SMTP server. Once installed, you have to reboot the machine and start the
CMM services by clicking on Start>Programs>Corporate Mail Manager>Start
Server. To configure, open its Client program from
Start>Programs>Corporate Mail Manager. You would come across an interface
screen. In the tool bar, click on the Connect icon and you would be prompted
with a user name and password dialog box. Give ‘admin’ as both username and
password while leaving every thing else as default.

After you login, a wizard
will help you configure CMM

Step 2 (Configuring CMM): The next window will prompt whether you want to use
a wizard to configure the advertising
campaign. This simple wizard will lead you through the configuration process,
adding the advertising logo, content, etc. You
would also need to replace your e-mail client SMTP server’s IP with that of
the CMM server.

This is the final mail format which the recipient would see

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