by June 1, 2010 0 comments

In mail clients we regularly set rules, policies, define actions and so on.
But the issue is that with multiple mail clients, keeping track is not easy.
Well, the solution to this complexity is that you need not use mail clients,
simply use this application and you are good to go. Automatic Email manager is
easy to configure and use. It automatically detects new mails. By setting the
time limit during the configuration this suite automatically updates itself. The
functionality of this application is not restricted to simple rules. You can set
complicated rules such as deleting an email which is on the server, backing up
your email, attachments, etc. More rules include printing emails, attachments
such as Word files, photos, FAX, PDF or Excel sheets. It can also print to a
specific printer with or without templates. The advantage here is that it
doesn’t need any interaction with the users, the cycle moves automatically based
on rules. Some more benefits include the flexibility as it works with most mail
servers. Some of these include MS Exchange, Gmail, Hotmail, Yahoo mail, AOL, etc
supporting POP3 & IMAP4. Today in this Green IT environment, this application
can help enterprises in saving & reducing a lot on paper costs. With the ECO
mode function, it can help in printing an email of 3-4 pages in just 1-2 pages.
Thus this helps a lot in reducing the number of pages. The important thing is
that the connection is with a mail server and not with the mail client, which
can be either one of Outlook, Notes, Pegasus, etc.

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You just need to fill up your basic
details like the name and the type of email account which can even be a
pre-defined mail provider.
Enter the server name. For instance, if
you have a Gmail account then simply put Then fill in your
login credentials. You can also change the port number.
Enter the time details for the application
to check for new mails on the server. Either you can set an automatic update
or enter the time in the given field.
Here you simply need to define actions.
For instance, if you specify the time period for mail, all older mail shall
get deleted from the server.
With Eco-mode, you can print multiple
images on one sheet of paper. It also let’s you exclude certain file types
and even specify the size of attachment to be printed.
Here you can either save the email or the
attachments by defining the specific folder where they shall get saved
A noteworthy feature here is that if
there’s some error in the connectivity or in configuration, then in the
console you can see blinking alerts in the Activity viewer.
After configuration has been fixed, and as
per the time limit set, it will download all mails. By just hovering the
mouse on a particular email, you can see the defined actions.
To add more filter rules to the existing
rules, you need to click on the filter button on the console. According to
your requirements you can define more rules as you see in the screenshot..

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