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Multiple Calendars Online and Shared

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PCQ Bureau
New Update

You use a dozen different devices from your workstations to

the PDAs, with different schedule managers in each. At work, it's probably

your e-mail client that doubles up for the job, and at home or in your PDA, you

have other software. The challenge before you is to have identical calendar data

in each, without the hassle of manually synching them (which



is prone to forgetful memories). Google

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Direct

Hit!
Applies

to:
Power users
USP:

Create, share and manage multiple calendars online

Links:

http://calendar.google.com 
Google

keywords:
google cl2

Calendar is an online centralized way to achieve this,

without necessarily sacrificing the existing schedule managers you use. This

calendar lets you import (no export as yet) calendars from any PIM in ICAL or

CSV format and use the resulting calendar from any device that can read XML off

the Internet. To start with, go to http://calendar.google.com and sign in with

your Gmail account. On the screen you start off by



specifying a name and description for your calendar. Doing so will enable others

search and locate your calendar and events easily.

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1

Selecting 'Do not share with everyone' makes your calendar private, though you can still give people selective access using the 'Add a new person' section

2

In the 'Manage calendars' screen at the bottom of the 'My calendars' box, you can create a number of calendars as well as add other people's calendars
 3 You can set up how you wish to be notified (e-mail/pop-up) about upcoming appointments and schedule events

4

Export the information from your existing PIM and use the 'Select File' field in this screen to upload it to Google
5 Enter information about the calendar event (schedule item). If you enter some names in the Guests box, Google will invite them and manage their accept/reject messages 6 Use the Agenda view to see a snapshot of all upcoming events, in a particular calendar or across all of them. Each calendar's events are color-coded
7 The regular calendar view will list each calendar's event in a different color. You can set up your own color scheme too 8 Copy the URL to the RSS feed from the Public/Private feeds on the Settings>General page into RSS feed readers
9 The feed reader can help you do further things with the calendar event, like blogging it to your corporate blog 10 When other invitees to your events accept or reject the invitation, the status becomes visible here immediately

Sujay V Sarma

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