Reality 2000

Reality 2000 aims to provide a comprehensive business

solution for a wide range of business types. The documentation bills the

software as a mini-ERP solution. Though the software fails the most basic of ERP

criteria (being MRPII compliant) also it does have some good things to offer. It’s

available on the October PCQ CD.

Setup

Setting up the software is straightforward. The first step is

to create the company. Apart from the normal information you can specify if the

company is excisable, stock valuation method and whether the company is hidden

(hidden companies are accessible only if a key disk is present). The next step

is a little unorthodox–the creation of an address book. The package uses a

centralized address book to maintain addresses of all types of entities such as

customers, banks, etc. Addresses can be broken up into categories. The package

ships with the default categories; employee, supplier and traders. You are at

liberty to create your own categories. Envelope printing and mailing list

facilities are available.

The Account Groups Setup feature is disappointing. One is

restricted to a two level deep chart of accounts for groups. This is in stark

comparison to packages like Tally or E-X which allow virtually unlimited nesting

of account groups. Ledger account setup proceeds by first selecting a group and

then creating a ledger head under the group. The address book feature is

directly linked to the ledger head screens when appropriate.

Item Setup allows you to differentiate between Sale &

Purchase Items (with different rates for sale and purchase) and categorize items

as Raw Material, Finished Product and Capital Goods. Units are defined just by

keying them in. Each item consists of a name and a type. You can go to the

address book directly to input supplier details. Excise tariff heads can be

associated with each item. Inventory is inherently single locational and you

cannot define multiple locations (you’ll probably have to treat each location

as a company). There is no support for hierarchical product coding or product

families. Nobody seems to have checked spelling or grammar in the error

messages, feeding in an invalid tariff number throws up the message "Tariff

Heading Number dose not defined".

A bill of materials feature is available under the title

"Product Costing System". You start out by defining a product

category. Each product category can have multiple types and each type consists

of a bill of materials. Value addition over raw material cost can be specified

for costing purposes. Products can be valued in all the standard ways. Products

can be nested, that’s one product can contain other products.

Sales tax form definition is done by simply typing in the

name of the form. Rates of tax are setup through something called "Bill

Sundry". This allows you to define any kind of charge to be levied on item

amounts. You can select to calculate this charge on either basic amount or total

amount. There is no feature for tagging charges to items automatically. While

you can do this on an individual basis when creating the invoice it would be

much easier if one could simply tag the charge to the item. Another minor

problem arises in the fact that Reality 2000 only supports ad valoreum charges

and not unit based charges (For example, a duty charged per kilogram).

Narrations can be predefined. Report setup allows the user to

define printer setup, margins, etc, on a report by report level. The Voucher

setup allows the creation of user defined voucher types (based on the predefined

voucher types) with custom prefixes and suffixes. Correspondence formats for

payment/ ST Form reminders and quotations can be customized. Finally an opening

balance feature is available for initializing stocks with parties.

All in all setup information is decent. The biggest drawbacks

are limited depth in chart of accounts, lack of cost center support and limited

options in item grouping.

Transactions and reporting

The main transaction types are vouchers, challans and ST

forms. All the standard voucher types such as cash, bank, journal, sales,

purchase and return vouchers are supported. A product voucher feature uses the

product costing system to record production details. Challans are defined for

both inwards and outwards movement of goods. Multiple standard types of challan

are predefined and support either self or customer ownership of goods. ST Form

transactions allow both issue and receipt of forms.

Reporting includes all the standard books and reports for

financial accounting, sales tax and inventory. An inventory flow report allows

the user to track flow of goods both item and party wise. Most reports allow you

to drill down to voucher level from the report. Print preview and export to

Excel features are standard.

The Correspondence feature allows the user to not only

generate payment/ ST form reminders and quotations but also general

correspondence. The general correspondence feature can use Notepad, Word or

PaintShop for text or graphics work. The package automatically links the

correspondence with the address book and maintains a keyword based index of

correspondence.

Interface, documentation

and help

Reality 2000 has an unconventional menu structure. On the

stop of the screen you have the normal pull down menu and toolbar. Buttons set

in the center of the main screen replicate the items of the current pull down

menu. While these buttons do speed up operation their aesthetic appeal is a

matter of personal preference.

The single manual accompanying the package is devoid of

screen shots and not very easy to read. Online help through the F1 key is

available throughout the package. The formatting and content of the help screens

can do with improvement as the language is not very clear. The general interface

also needs some improvement. For example, the tab order settings in many dialog

boxes are not properly set and using the tab key makes the cursor appear at

unexpected places.

Summing up

Reality2000 is a middle of the road package. It does not have

the sophistication of a package like Tally and lacks features such as cost

centers or batch numbers that are taken for granted at the upper end of the

market. At the same time it offers more than your average, run of the mill FA

solution. Users would be best of by carefullly evaluating their needs against

the features offered by the package.

Gautama Ahuja