University of Petroleum & Energy Studies : Campus Management Solution

UPES educates professional managers and engineers across the Oil & Gas,

Power, Transportation and Mining Sectors. Currently it has 3 campuses in

India-the NCR, Rajahmundry (Andhra Pradesh) and the mother campus at Dehradun.

The university faced numerous challenges in managing huge data resulting from

exponential growth in students, evaluation systems and processes. For one, there

was no integration between the student management and the finance system; so fee

reconciliation was a problem. Second, cross location entries had to be passed

using a generic account which led to long delays in preparation of statutory

compliance documents. So, there was a need to consolidate all data and have a

single system in place. The University went for a SAP ERP solution designed for

Higher Education institutes. One of the benefits was increased awareness amongst

employees about the end-to-end processes. For instance, an Enrolments officer

realized the importance of creating a student record on time and the consequent

impact on other departments. Accountability increased as the system became more

transparent and so did n/w security and backup and recovery capabilities.

There has been exponential growth in number of students over the past four years